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Terms and  conditions of hire , along with pricing is below.

Terms and Conditions of Room Hire at OFS


Rates (per hour):

Peak-Time (rate for first 2 hours) Off-Peak
Main Hall £26.80 £13.50
Upper Hall £21.50 £11.00
Basement £21.50 £11.00
Meeting Room £16.50 £8.50
  • There is a minimum booking of one hour with 15 minutes increments above this
  • There are no concessions to the above rates for resident Licensees

There are two applicable times and rates for consideration:


  • Weekdays between 3:00pm – 10.00pm.
  • All weekend or public holiday times.
  • Peak-time is charged at the full rate for the first two hours and then at half this rate for any hours booked after that.


  • Weekdays 9:00am – 3:00pm


  • Hire is only confirmed by payment in advance for the session and the signing by both parties of a hire agreement.
  • The hirer must sign in and out of the building and maintain a record of attendees at any session they are responsible for, for evacuation record purposes.
  • All sessions are booked “Door to Door” meaning from the arrival of the first representative of the hirer’s group at the OFS, to the last representative leaving the building.
  • For some longer, one-off events (for example jumble sales) appropriate lead-in times may be negotiated as part of the agreement and appropriate fees paid.
  • One-off bookings at the applicable rate can be made at any time provided there is free space and the payment is made in advance. Resident Licensees, may be invoiced for these short-notice bookings.
  • Regular bookings (4 or 12 weeks or more) can only be confirmed by advance booking and associated payments (at reduced cost).
  • A discount of 7.5% for a 12-week booking applies if paid in advance.
  • Four weeks notice either way applies with refunds beyond the notice term where a booking has been made for 12 weeks and OFS are holding fee payments in advance.
  • No refund or transfer of hire fee will be made for the non-use of a booked session, unless pre-arranged.
  • Invoices will be provided by OFS in advance, in accordance with these terms and conditions.
  • Invoices will be adjusted periodically throughout the year when necessary to coordinate payments such that they are received before the 5th of the month for accounting purposes and ensuring a minimum of four weeks in advance are being invoiced for at any time.


  • Over-running a session booking may be charged for in accordance with rates outlined above.
    There will be a 15 minute minimum charge for 5 minutes lateness and 30 minutes charge for 20 minutes lateness.
  • All times are as per the OFS reception clock.
  • Consistent lateness (three sessions in a month) may result in an automatic booking charge of 15 minutes for that session booking with associated hire fees, provided that such time is available to book.